Agendas, Meetings and Minutes - Agenda and minutes

Agenda and minutes

Venue: County Hall, Worcester

Contact: Emma James/ Jo Weston  Overview and Scrutiny Officers

No. Item


Apologies and Welcome


Apologies had been received from Mr B Clayton and Mr P Denham.


Declarations of Interest and of any Party Whip




Public Participation

Members of the public wishing to take part should notify the Head of Legal and Democratic Services in writing or by email indicating the nature and content of their proposed participation no later than 9.00am on the working day before the meeting (in this case 4 March 2019).  Enquiries can be made through the telephone number/email address below.





Confirmation of the Minutes of the Previous Meeting

Previously circulated.


The Minutes of the Meeting held on 18 January 2019 were agreed as a correct record and signed by the Chairman.


Street Lighting pdf icon PDF 121 KB


Officers from the Economy and Infrastructure Directorate had been invited to attend the meeting to provide an update on Street Lighting, in particular on progress with both the LED roll-out and concrete column survey which was first discussed at the 7 March 2018 Panel meeting.


The Panel received a presentation, copies of which were circulated during the Meeting.


Members were reminded that the Street Lighting Service was led by the Council and delivered by Prysmian, the Council’s Lighting Maintenance contractor who was responsible for maintaining all of the County’s street lights. The Council’s street lighting service was supplemented where required by the current street lighting Contractor, Prysmian and Jacobs. The support given by the two external suppliers included assistance with specific project management, undertaking new designs and additional lighting engineer capacity.


Officers reported that over the last twelve months, progress had been made in several areas:


Concrete Column Survey and LED Replacement Schedule


As of August 2017, the Council maintained 49,819 lighting columns, with 10,884 of these shown as being of concrete construction, probably from the 1960’s and 1970’s.


During 2018, a detailed survey was undertaken to rank the condition of the concrete columns, from 1 (good condition) to 5 (requires immediate attention).  326 were either in category 4 or 5.


All category 5 concrete columns had now been replaced with a new steel column and an LED lantern and all category 4 concrete columns would be replaced by the end of April 2019.  The remainder of concrete columns would be scheduled for replacement in line with the County’s footway reconstruction programme if possible. 


As a result of the completed works, the Council’s LED asset was around 22%.  Members also learned that low-pressure sodium (SOX) lamps were now no longer being manufactured, however, technology was developing quickly and retro-fit lamps were available to directly replace an old SOX lamp in an existing lantern with an LED lamp.


Electric Vehicle Charging Points


Members were interested in learning more about electric charging points and whether existing columns could be converted to charging points. The Panel was advised that it was not feasible to convert existing columns as it would mean a complete re-wire of the entire lighting network to cope with the increased load.  In addition, there was a risk of exposed cable-ends being cut and stolen and the majority of columns were currently at the rear of the footway resulting in trailing cables when in use.


General Discussion Points


In the ensuing discussion, the following main points were made:


·         Street Light Part Night Switch Off, which was introduced from 2014, had resulted in around two out of three residential SOX lights being switched off between midnight and 6am.  The reduction in energy and ultimately cost savings had been beneficial (NB major traffic routes which were exempt from the scheme). 

·         In answer to a question about whether there had been an increase in crime as a result of the Switch Off, Officers reported that they believed that crime hadn’t increased, however, it  ...  view the full minutes text for item 329.


Performance Monitoring pdf icon PDF 79 KB

Additional documents:


As part of the Agenda, the Panel had received performance and financial information for services relating to Economy and Environmental Services and the Strategic Commissioner, Management Information Analyst and Head of Finance had been invited to the Meeting.


The Panel Chairman thanked Officers for the information provided and felt that it had much improved since the last report.  He asked whether the information was manually inputted to be informed that it was.


In the ensuing discussion, the following main points were raised:


·         Performance Indicators (PI’s) in respect of the Archives and Archaeology Service were requested for future reports

·         Although the performance for the percentage of potholes fixed on time had been a constant 100% for recent years, the Panel requested more detailed information on this indicator, specifically figures relating to the class of defect

·         Further detail was requested on traffic regulation order requests and a glossary of terms.  There was concern that the process was slow and delays could be avoided.  It was agreed that the appropriate Officer would be contacted for clarity

·         It was clarified that the PI relating to the Condition of Roads and Footways (Coarse, Visual Inspection-CVI) was not a safety inspection, rather the integrity of the road, however, SCANNER inspections were about safety and these were a requirement of central Government.  It was also noted that the edges of roads were not inspected as the detector and camera was at the front and covered a 2.4m wide spread.  Officers acknowledged that CVI results had dipped in satisfaction levels

·         The Panel requested further detail on the PI of Highways Public Enquiries (PEMs) completed within 28 days

·         Members were reminded that the EnviRecover energy from waste facility at Hartlebury opened in 2017, hence the positive spike in the percentage diverted from landfill

·         The Panel requested further information on Highways Licences and Permits and believed that this area of work could be a lucrative income generation stream for the Council

·         In relation to financial performance monitoring there were no queries, although Members requested that in future, forecasts were included alongside some benchmarking information.


Finally, although the Performance Dashboard was the complete set of performance indicators, Panel Members felt that not all indicators were relevant to the work of the Panel nor ones which they could influence.



Work Programme 2018/19 pdf icon PDF 73 KB

Additional documents:


8 May meeting


It was agreed that cycling groups would be invited to attend the meeting for the discussion on Delivering for Cycling.


5 July meeting


It was agreed that a work planning session wouldn’t be necessary in July and that the planned meeting for 5 July (10am) would suffice.


11 September (2pm) meeting


It was noted that the time of September meeting had changed, and the meeting would now take place on 11 September at 2pm.