Agenda and minutes

The Members had before them:

A.    The Agenda papers (previously circulated); and

B.    The Minutes of the meeting held on 13 December 2016 (previously circulated).

An apology was received from Mr L C R Mallett.

None.

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None.

To confirm the Minutes of the meeting held on 13 December 2016.

(previously circulated – pink pages)

RESOLVED that the Minutes of the meeting held on 13 December 2016 be confirmed as a correct record and signed by the Chairman.

The Committee considered the result of the actual construction period cash flow test.

In the ensuing debate, it was noted that the cash flow test was positive and there were no matters that the Committee wished to report to Council.

RESOLVED that:

a)    The result Actual Construction Period Cash Flow Test be accepted; and

b)    There were no matters of concern to report to Council.

The Committee considered the progress summary from the technical advisors.

In the ensuing debate, the following principal points were raised:

·         In response to a query, the representative of the Chief Financial Officer commented that there had been a leak through a particular stairwell in the building however it had been resolved without causing any delays to the project

·         It was noted that the completion of the project had over-run by two days. Given the size of the project, this should be seen as a very positive outcome and it was agreed that the Chairman would write to all concerned to congratulate them for completing the work in a timely fashion

RESOLVED that:

a)    The summary report from Fichtner Consulting Engineers – Technical Advisors be noted: and

b)    There were no matters of concern to report to Council. 

The Committee considered the Risk Register.

RESOLVED that:

a)    The open and closed risks set out in the Risk Register be accepted; and

b)    There were no matters of concern to report to Council.

The Committee considered the waivers/consents granted during the period under review.

In the ensuing debate, the Chairman of the Committee expressed his appreciation of the work of Mr W P Gretton as previous Chairman of the Committee, members of the Committee and officers for all their work in helping to bring the project to a successful conclusion.

RESOLVED that the waivers/consents granted during the period under review be noted.